Benefits of Automated Letter Sending
- Juana Macias
- Oct 4, 2023
- 1 min read
best Letter automation software is transforming the way businesses communicate with their customers. It connects with customer databases and extracts information, allowing letters to be personalized and sent at the right time. This type of technology also improves regulatory compliance by ensuring accuracy and consistency in communication with customers or regulatory agencies.
In addition, automated letter sending allows for a high volume of mail to be processed in a short amount of time. A single employee can prepare and send tens of thousands of letters in less than an hour, compared to the weeks it would take to prepare them by hand. This scalability reduces business costs and frees up valuable staff resources.
Lastly, automation can help resolve the problem of incomplete or inaccurate addresses that are sometimes submitted to postal services. This is known as undeliverable-as-addressed (UAA) mail and can cost the USPS more than $1 billion per year. Using advanced data analytics, the latest generation of letter processing technology can identify the most common causes of insufficient or missing address information, such as misspellings and abbreviations. In these cases, the letter can be returned to the sender or delivered to a neighboring address.
Automated letter sending makes it easy to send physical mail like email, with the added benefit of a clear and visible tracking number. You can even create a workflow that generates letter-based documents as soon as a project status changes or an online form is submitted. This can be a great tool for sending invoices, notifications, and reminders to existing or prospective clients.
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